Full Time Assistant Director of Aquatics and Risk Management
Primary Purpose of Position:
The Assistant Director of Aquatics and Risk Management within University Recreation (UREC) oversees the management of the indoor and outdoor pools at UREC, as well as the Belk Gym pool. This position will be the primary point of contact for the management and daily operation of all aquatic facilities, upkeep and maintenance of the pools and coordinating rentals and reservations utilizing the pools, and will be responsible for developing, growing, and managing the aquatic program. The Assistant Director of Aquatics will also be responsible for recruiting, hiring, training, evaluating and supervising 50 Lifeguards and 10 Head Guards working for University Recreation. The Assistant Director for Aquatics serves as an advocate for health and fitness within higher education and its support of student development and continual education. This position helps coordinate and implement aquatic programs and services that satisfy the needs and interests of a diverse campus community as determined by ongoing needs assessments. Also, the Assistant Director will maintain accurate program participant and training records electronically, as well as, staying abreast of current trends in the aquatics and risk management field. The Assistant Director of Aquatics is accountable for contributing to a positive, friendly work environment that encourages, enhances and demonstrates collaboration, teamwork and professionalism, and equity among staff, students and patrons on a daily basis.
Student Development- 50%
- Recruiting, interviewing, hiring, training, scheduling, supervising, and evaluating 50-60 student employees including lifeguards and head guards.
- Assists with creating, revising, implementing and enforcing student staff expectations, policies, and procedures
- Provide managerial and leadership experiences in aquatics to student employees through group or individual mentoring/coaching on a daily basis
- Help create an environment that encourages, inspires and supports innovation and professional development opportunities for student staff, including professional association involvement and training programs
- Oversee a tiered employment model that allows student staff to take on progressively responsible positions as peer mentors
- Incorporate department philosophies to contribute to the university’s holistic student engagement and learning goals
- Create, implement, and deliver an ongoing schedule of staff training, continuing education workshops, and employee development opportunities.
- Provide regular on-site supervision of area employees and conduct performance reviews on an annual basis at minimum.
- Maintain human resources for area personnel including maintaining appropriate hiring paperwork and payroll approvals, creating work schedules, and upholding certification compliance.
Facility and Program Management- 20%
- Oversee the management and supervision of the day-to-day operations of the aquatics program, pool reservation requests, event set-ups, lost and found, equipment checkout, inventory and maintenance of related equipment
- Assist with equipment purchase, inventory, maintenance, and inspections
- Assist with marketing of aquatic facilities and the Aquatics program
- Collaborate with program areas to cross-train on facilities related duties and services as needed
- Serve as a liaison to Facility Management, vendors/contractors, and Mecklenburg County for pool repairs, inspections, etc.
- Identify, create, and assess all program goals and student learning outcomes provided to a diverse campus population..
- Maintain and report accurate programmatic data.
- Assess program participation and outcomes to recommend necessary modifications.
- Recommend new or program revisions based on current research and aquatic trends to ensure attainment of program goals.
Risk Management- 15%
- Serve as the department lead for risk management policy and procedures
- Update, implement, and oversee
- Oversee weekly, monthly, yearly evaluations of existing risk controls
- Recommend with writing proposals for recommended risk controls
Equity and Justice– 10%
- Awareness: Actively works to understand how one’s upbringing and lived
experiences contributes to how they view the world and others within the world.
Can articulate biases they hold and how those biases unconsciously influences
their decision-making or interactions with others.
- Knowledge: Seeks out opportunities to learn about the issues of racism,
white privilege/consciousness, anti-blackness, unconscious bias and what it
means to be a multicultural organization.
- Advocacy: Speaks out and/or acts to raise awareness of inequities,
systems or practices that seek to discriminate or treat a class of people unfairly.
- Action: Influences or is directly responsible for behaviors that lead to
eliminating a barrier or changing a process that seeks to discriminate or treat a
class of people unfairly. Speaks up or calls out discriminatory behavior when it
Fiscal Management- 5%
- Determine program fiscal needs and prepare budget recommendations, fee rates and statistical analyses.
- Develop accurate projections for expenses; prepare an annual budget proposal; and monitor expenditures to ensure budget compliance for the program area.
- Responsible for payroll from start to finish of all training and conditioning employees.
Other Work Responsibilities
- Duties/special projects as assigned by Director of University Recreation or other senior leadership staff related to department, divisional or university initiatives
- Assist with preparing regular written communication such as monthly and annual reports, financial and participation reports, and equipment inventory reports as needed
- Assessment and data collection related to facilities operations and programs to analyze and make recommendations for facility improvements, equipment purchases, staff service and other components related to facility operations
- Stay abreast of current trends in areas of responsibility outlined related to the field
- Be an active and engaging participant in staff meetings and related department, divisional and university related activities and contribute to a positive work environment.
- Serve on department and campus committees as assigned.
Bachelor’s degree required
Master’s degree in Recreational Sports Administration, Physical Education or a related field is preferred.
Three years of experience in aquatic administration is required.
Preferred Education, Knowledge, Skills and Experience
Experience working in a culturally diverse setting.
Certified Instructor for First Aid, CPR, AED for the Professional Rescuer
Certified Pool Operator (CPO) or ability to obtain within 3 months of employment
Lifeguard Certification and Lifeguard Instructor (LGI)
Lifeguard Instructor Trainer (LGIT)
Water Safety Instructor (WSI)
PADI Instructor Certification
NIRSA CRSS and/or RCRSP
Internal Number: Position 012592