5 Aug 2022

Full Time Director of Swimming Operation / Aquatics Coordinator

Vanderbilt University – Posted by [email protected] Nashville, TN

Job Description

Job Description

The Director of Swimming Operations/Aquatics Coordinator will serve as a hybrid role within the Department of Athletics and Student Recreation.  This position will support the university’s varsity swimming program as the Director of Operations, while also handling aquatic coordinator duties at the David Williams II Recreation & Wellness Center.

Duties and Responsibilities

Director of Operations – Women’s Swimming

  • Coordinate team travel, including transportation, lodging, and meals
    • Travel with team as needed for logistical support
  • Assist with event management for home meet
    • Oversee scheduling of officials and timers, running hy-tek, obtaining entries from teams, and result distribution
    • Work in conjunction with facilities/event management staff on facility logistics for home meets
  • Assist with recruiting operations
    • Develop database for prospects
    • Coordinate recruiting mailings, informational documents, etc.
    • Coordinate logistics for official visits (travel, lodging, meals, etc.)
  • Provide administrative support to the coaching staff, including workout schedules, training data, team rosters, Teamworks calendar, and staff meeting agendas
  • Assist with alumni relations efforts
    • Produce and send out regular mailings to alumni
    • Assist in connecting alumni to the current team
    • Coordinate alumni events in conjunction with the Black and Gold Club
  • Manage team apparel and equipment as needed
  • Coordinate with outside facilities for lane rental times/billing, meet dates/times, and billing
  • Serve as the liaison to various athletics support departments (i.e. – Marketing, Communications, Student-Athlete Development)
  • Other duties or projects assigned by Head Coach

Aquatics Coordinator

  • Aquatics Administration
    • Oversee all daily pool operations e.g., chemical and testing health requirements.
    • Responsible for ensuring the aquatic center’s policies are enforced in accordance with university, health department, and internal compliance standards
    • Responsible for ensuring the safety of participants by preventing and responding to emergencies by using proactive lifeguarding skills
    • Implement and evaluate policies that promote safety and minimize risks
    • Ensure all pool equipment and supplies are maintained at the highest level by adhering to university standards
    • Oversee facility improvements and pool repair maintenance
    • Institute preventative maintenance measures and conduct regular space reviews
    • Regularly review, edit, and enforce aquatics policies and procedures
    • Regularly assess aquatics programming and services through the development of learning outcomes, participant feedback and required department reports
  • Staffing
    • Lead the hiring, training, and scheduling of student and part-time aquatics staff
    • Oversee the lifesaving courses e.g., CPR and certifications associated as needed
    • Oversee all aquatic in-services and certification completion courses as needed
  • Other
    • Provide prompt, professional, courteous service at all times
    • Other duties as assigned


  • A Bachelor’s degree is necessary. Master’s degree preferred.
  • Current American Red Cross CPR/AED and FA Instructor able to obtain in 90 days is necessary.
  • Current LGI-T and WSI able to obtain in 90 days is necessary.
  • WSI-T able to obtain in 90 days is recommended.
  • CPO able to obtain in 90 days is necessary.
  • 3+ years assisting in aquatic management is preferred.
  • 3+ years assisting in risk and safety management processes is preferred.
  • Excellent communication skills are necessary.
  • Detail oriented with the ability to multi-task in a fast-paced industry is necessary.

Commitment to Equity, Diversity, and Inclusion

At Vanderbilt University, we are intentional about and assume accountability for fostering advancement and respect for equity, diversity, and inclusion for all students, faculty, and staff. Our commitment to diversity makes us who we are.  We have created a community that celebrates differences and lets individuality thrive. As part of this commitment, we actively value diversity in our workplace and learning environments as we seek to take advantage of the rich backgrounds and abilities of everyone. The diverse voices of Vanderbilt represent an invaluable resource for the University in its efforts to fulfill its mission and strive to be an example of excellence in higher education.

Vanderbilt University is an equal opportunity, affirmative action employer. Women, minorities, people with disabilities and protected veterans are encouraged to apply.

Please note, all candidates selected for an offer of employment are subject to pre-employment background checks, which may include but are not limited to, based on the role for which they have been selected: criminal history, education verification, social media review, motor vehicle records, credit history, and professional license verification.

About Us

Vanderbilt is a community of talented and diverse staff & faculty!

At Vanderbilt University , our work – regardless of title or role – is in service to an important and noble mission in which every member of our community serves in advancing knowledge and transforming lives on a daily basis. Located in Nashville, Tennessee, on a 330+ acre campus and arboretum dating back to 1873, Vanderbilt is proud to have been named as one of “America’s Best Large Employers” as well as a top employer in Tennessee and the Nashville metropolitan area by Forbes for several years running. We welcome those who are interested in learning and growing professionally with an employer that strives to create, foster and sustain opportunities as an employer of choice through:

  • Working and growing together as a community of communities… we are One Vanderbilt.
  • Providing a work environment where every staff and faculty member can be their authentic and best self, while providing the resources and opportunities to learn and grow.
  • Encouraging development, collaboration, and partnership both internally and externally while fostering the value that every member of the Vanderbilt community can lead and grow regardless of title or position.

We understand you have a choice when choosing where to work and pursue a career. We understand you are unique and have a story. We want to hear it. We encourage you to apply today so that you might become a part of our story.


Vanderbilt University has made the health and safety of our students, faculty and staff and our surrounding communities a top priority. As part of that commitment, the University requires all employees to (1) participate in any required on-campus COVID-19 testing protocol as may then be in effect, or (2) show proof of full vaccination against COVID-19.

How to Apply

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Job Categories: Aquatics Coordinator. Job Types: Full Time.

Job expires in 25 days.

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